Prepared financial statements, this included P&L, trial balance and balance sheet and review month end balance sheet. Since senior administrative assistants benefit from having skills like procedures, powerpoint, and special projects, we found courses that will help you improve these skills. Coordinated and supervised clerical support activities within the department. Prepare travel arrangements, reconcile corporate card statements, prepare/manage monthly expense reports, and other general administrative tasks. Provided administrative support in areas of calendar management/appointments, travel, logistics, prepared presentations, and external correspondence. Supported a team of Directors with calendar management, international travel arrangements, administered expense reports, preparation of PowerPoint presentations. Provided Customer service to undergraduate and graduate students, faculty, and associated university personnel in person or via telephone. Create and oversee correspondence to hiring managers and new hires regarding system status, training, licensing, and company policies. If the idea of being an administrative assistant fits, you probably want to know if the pay is going to meet your expectations. Monitored ministry expenditures and budgets; completed and processed expense request forms; received and processed invoices, created purchase orders. Execute administrative decisions, familiar with high-profile security procedures, protocols, and regulations. Enhanced communication between Business Development and Finance executive teams, fostering a sense of teamwork and collaboration. Composed correspondence, purchased office supplies, used Excel to maintain contact list of key personnel of various departments. Perform routine administrative functions such as expense reports, and other departmental secretarial task with business cash/check request transactions. Coordinate Medical Staff Meetings with attending and outside physicians including minute taking and other necessary meeting arrangements. Administrative Assistant Skills for Resume. Arrange travel including air and ground transportation, hotel reservations, out of town dining, and car rentals. Create PowerPoint Presentations/Excel Spreadsheets/Graphic Design Coordinate extensive Calendar Management via Outlook/Google Website Building & Administrator duties. Maintained operational functions of office such as ordering supplies, payroll, check disbursements and maintaining detailed filing system. Coordinated high volume of interview schedules, transportation and accommodations for candidates. Performed calendar management to include; scheduling appointments, conference rooms, and meetings. Provided advanced administrative and clerical support for commercial real estate departments. Facilitated and coordinated projects and deadlines directly or through others. Prepared and presented meeting minutes with action items to maintain and achieve our target objectives locally and nationally. Facilitated completion of contract and honorarium requests through Legal and Accounting departments. Scheduled meetings and carefully monitored all action items. Maintained and updated inventory of exhibits and collateral for proposals; ordered and maintained inventory of office supplies. Prepared meeting logistics, coordinated cost efficient travel arrangements and created accurate invoices and expense reports. Managed and delegated action items and trained the administrative assistants in Enterprise Systems. Maintained records of Off-Site Meals to ensure compliance with Company policies as well as state and federal laws and regulations. Managed calendars for several SR Medical Directors and approximately ten Vice Presidents and Directors. Managed department communication for manager(s) including mail and email, exercising discretion of confidential information and material. Provided exceptional assistance to the Senior Operations Manager and Direct Reports. Prepared expense reports, updated and approved Kronos for two departments, consisting of two directors and eight managers. Developed department SharePoint site and facilitated transition of files from old system. Briefed supervisor on matters to be considered before staff meetings and on problems and issues affecting the supervisors are of responsibility. Managed and organized department meetings and special events. Trained newly assigned personnel on specific office procedures. Provided confidential support to Community Services Director, Deputy Director and direct reports within the department. Apply to Senior Administrative Assistant, Senior Executive Assistant, Administrative Assistant and more! Prepare Foundation board materials and materials for Contributions Committee meetings. Career Paths for a Senior Administrative Assistant, Executive Administrative Assistant Skills, Administrative Assistant To Vice President Skills, Administrative Assistant/Technical Skills, Clerk's Assistant/Administrative Assistant Skills, Administrative Assistant/Communications Skills, Administrative Assistant To Vice President, Clerk's Assistant/Administrative Assistant. Maintained working knowledge of relevant company policies and procedures. Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. Managed department recognition - awards, presentation at appropriate department meetings. Coordinated purchase orders for equipment and services rendered. Provided reception, travel arrangements and clerical support. Typed letters, forms, charts, presentations, quotations, proposals, spreadsheets, requests for payment and purchase orders. Provided support for director, including handling of highly confidential information, and maintaining daily calendar. Learned industry office procedures with minimal guidance. Organized conference calls and live web-meetings, including security notification, greeting clients, document/presentation distribution and catering. Mentored new Administrative Assistants and temporary staff on office procedures, internal systems and business structure/contacts. Interfaced efficiently and professionally with all levels of internal/external customers and company/government personnel. Maintain corporate addresses, personnel and confidential information for sales representatives files utilizing Access Database. Provided administrative support by coordinating conferences, recording minutes of staff meetings and maintaining office supplies for the facility. An Executive Assistant is like a spokesperson for their executive. Maintained and updated Purchase Requisition and Computer Requests in SharePoint database. Prepared financial statements and setup appropriate inventory procedures. Prepare correspondence and legal documents for court filing including relevant citations. If you possess this experience, including this keyword prominently on your resume when applying for a Senior Administrative Assistant position may help you stand out more to hiring managers. Design and prepare PowerPoint presentations for internal and external meetings. Contribute to organization-wide initiatives on customer service, telecommunications and other projects related to internal and external customer relations. Maintained open communication with external customers for accurate data information or changes within a contract. Participated and prepared materials for weekly/monthly/quarterly conference calls and meetings to include agenda and minutes. Provided administrative assistance to the Commander of Organized Crime/Narcotics Department. Interact with clients by answering telephones, sensitively handling billing and production schedules, coordinating all logistics of client meetings. Maintain departmental website, calendar and scheduling appointments. Coordinated calendar and meeting preparation which included scheduling meetings, meeting rooms, hospitality and equipment arrangements. Order office supplies, toners, paper and ensure that all office supplies are sufficiently stocked for the Department. Maintained a high level of professionalism and diplomacy while delivering exceptional customer service to all faculty members. Assisted National Catastrophe Team Manager with all special projects and day-to-day requirements associated with efficient operation of department. Directed employment-related activities including the completion and submission of attendance sheets for staff members. Manage executive's calendar, schedule meetings and coordinate logistics with internal visitors and external customers. Assist the EVP and Sr. VP in improving time efficiency by anticipating problems, actively pursing resolutions and perfecting current procedures. Provided administrative support and assistance by delivering meeting logistics, cost efficient travel arrangements, and accurate invoices and expense reports. Author of corporate newsletters/reports conforming to company policies and federal/state regulations. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Handled confidential salary and review information for staff members. We ranked the top skills based on the percentage of senior administrative assistant resumes they appeared on. Coordinated interviews for candidates simultaneously at remote locations via Interactive Television (ITV). Schedule staff meetings, 1:1 meetings plus large group meetings and coordinate logistics across multiple geographical sites and time zones. Trained temps in office procedures and equipment such as phones, computers, calculators, copiers, printers, faxes. Provide support for all operational aspects of preparation for board and committee meetings including logistics, attendance and mailing of materials. Assisted with creation of organizational charts and other recruitment related documents. Developed custom brochures for internal use using Microsoft Publisher and presentations using Microsoft PowerPoint. Scheduled high volumes of patient appointments and surgeries while managing calendar for orthopedic surgeon. Reconciled previously published financial statements. Feel free to include comments on further questions/ideas you might have.XYZ Company customer and revenue data reportCompany A, 100 employees, customer for 10 years Company B, 20 employees, customer for 1 year Company C, unknown, customer for 5 years Tech Industry, five companies, $300,000 revenue Retail Industry, eight companies, $1M reven… Provided high-level administrative support by conducting research, preparing statistical reports, handling information requests and data entry. Provided administrative assistance and secretarial duties and responsibilities to Corporate VP of Marketing and Organization. Prepared materials for meetings including lunches, Power Point presentations, excel spreadsheets, financial statements, etc. Handled all aspects of data entry relevant to occupationally specific functions. Facilitated communication and alignment between region and global team by initiating conferences and monthly conference calls. Monitor and maintain high volume executive calendars using Microsoft Outlook. Developed organizational charts that supported transition from BankAmerica to Bank of New York Mellon. Maintained and transferred payroll hours to payroll administrator. Processed payroll for staff and supervisors comprised of approximately thirty-six total. Participated on Women's Initiative Communications Board in charge of communication for special events. Coordinate internal/external meetings, conference calls and travel arrangements. Answered telephone calls professionally and documented messages for staff members. Received telephone calls; greeted visitors ensuring questions were appropriately addressed. Provided assistance with travel arrangements, expense reimbursement, calendar management, presentation assistance. Manage and maintained complex calendars, travel arrangements, scheduling appointments, and events for staff and clients. Created agendas and documented action items assigned to division staff. Create power point presentations and other presentation materials for wide distribution. Manage 200+ emails and phone calls per day in a busy high-production office, always using proper email and phone etiquette. Will they manage other employees? As an administrative assistant, you are a critical bridge between your bosses and your co-workers. Process expense reports while converting international expenses and reconciling corporate card statements. Processed high volume of intricate expense reports. Travel Arrangements, Vendor Management, and Database represent a very decent share of skills found on resumes for Senior Administrative Assistant with 30.73% of the total. Worked with internal and external customers regularly including executive team and international constituency. Facilitated a team move to a new floor in record time (less than 2 weeks), with minimum disruption. Provided support and time management by coordinating/scheduling meetings/luncheons, managing calendar, screening calls, and managing travel arrangements. Improved efficiency by organizing paperwork and files into confidential, detailed-oriented filing system; designed and improved forms that expedited procedures. Create purchase orders, nondisclosure agreements, new vendor agreements, and business proposal agreement forms on a daily basis. Supported local meetings with use of various AV equipment, WebEx Connect systems, and similar meeting and project tools. Provided executive-level administrative support to the Sr. Vice President and twelve direct reports. Manage calendars for the Executive Team, scheduling appointments, meetings and itineraries. Handle large volumes of incoming telephone calls, covering a full range of customer service in a prompt and professional manner. 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